Thursday, January 18, 2018

5 Time Saving Google Forms Tips

Here are 5 ways to save yourself time in creating a Google Form!

1. Use Templates

Many people don't realize that Google Forms has a Template Gallery, where you can access already created templates for signups, collecting contact information, etc. Check out my blog post on templates for more information. 


2. Duplicate Questions

Do you have a question that occurs more than once? You might want to use the duplicate question feature in Google Forms. Perhaps you want to recycle some of the answers in a multiple choice question. Simply choose your question and select the duplicate question icon. 




3. Use Preferences

Do you want to make all questions required by default? It will take you less time setting defaults than having to click on every question. Do you want to set a default value for quizzes? Use Preferences to set the default settings in Google Forms. 

Click on the three vertical dots icon in the top-right corner of your screen. Choose Preferences. 


4. What's Your Rule of Thumb for Sharing?

I get a lot of questions about how you should share your Google Forms. Choose the Send icon in the top-right corner of your screen to share your Google Form. You have several different options for sharing. Most people choose to email their form to others or share the link.

I usually use the email function to share with 1 to 10 people. If I am going to share with more than 10 people, I usually share the link instead. It saves time from having to enter everyone's email addresses in the email section. You could save yourself some time by creating a distribution list for large groups of people too; however, I don't have that option in my organization. 


5. Add Collaborators

Sometimes you need more than one person to help develop a Form. You can do this easily by adding collaborators. Choose the three vertical dots in the top-right corner of your screen and choose Add Collaborators. Now you have the ability to work with someone else on designing a Form. 












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