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Saturday, August 13, 2016

An Easy Way to Force Viewers Make Copies of Google Docs and More

How often would you like to create a template of a Google Doc, Sheet, Slide, or Drawings and force a viewer to make a copy?

Perhaps you have users visit the File menu and select Make a Copy. Maybe you use Google Classroom, which can do this automatically for students enrolled in your class.

I do a lot of presentations outside of my school, which means Google Classroom is not an option. Many of the participants in my audiences struggle with making their own copies, which makes finding an easy way (to have users create copies) essential. After doing some research, I found articles by Kasey Bell and Alice Keeler describing a very easy Google trick!

Here is how it works: 

1. Open up your item (Doc, Sheet, Slide, or Drawing)

2. At the end of your item's URL, you should see the word "edit." Change the word "edit" to "copy."
3. Make a copy of your URL and share with your audience

Now you have a quick and painless way to help your viewers make a copy of document, presentation, spreadsheet, or drawing.

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